Privacy Policy – Athlete Insight Coaching
Athlete Insight Coaching — Global Privacy Policy
Effective Date: 19 December 2025 • Owner/Controller: Athlete Insight Coaching a division of (Mad Wolf (Pty))
Applies worldwide
We comply with South Africa’s POPIA, the EU/UK GDPR, and California CCPA/CPRA, and extend equivalent protections to all users globally.
Information We Collect
• Identity & Contact: name, email, phone/WhatsApp, social handle, country/region.
• Account & Coaching: goals, fitness history, health/nutrition preferences, device/app IDs, activity logs you choose to share.
• Transaction & Billing: billing details and payment metadata (card data processed by secure payment gateways).
• Usage & Technical: IP, device/browser, pages viewed, timestamps, cookies, analytics.
• Communications: website forms, email, WhatsApp, calendar bookings (e.g., Calendly), social DMs/comments.
• Marketing Preferences: opt-ins, unsubscribes, engagement.
• Account & Coaching: goals, fitness history, health/nutrition preferences, device/app IDs, activity logs you choose to share.
• Transaction & Billing: billing details and payment metadata (card data processed by secure payment gateways).
• Usage & Technical: IP, device/browser, pages viewed, timestamps, cookies, analytics.
• Communications: website forms, email, WhatsApp, calendar bookings (e.g., Calendly), social DMs/comments.
• Marketing Preferences: opt-ins, unsubscribes, engagement.
How We Collect Information
• Directly from you: forms, bookings, surveys, onboarding, support.
• Automatically: cookies, pixels, analytics.
• Through integrated platforms: Everfit, TriDot/RunDot, Calendly, payment processors, email/marketing tools, WhatsApp.
Under POPIA, we aim to collect information directly from the data subject unless another lawful basis applies.
• Automatically: cookies, pixels, analytics.
• Through integrated platforms: Everfit, TriDot/RunDot, Calendly, payment processors, email/marketing tools, WhatsApp.
Under POPIA, we aim to collect information directly from the data subject unless another lawful basis applies.
Why We Use Your Information
• Provide coaching services: build training plans, track progress, deliver support (lawful processing/contract/consent).
• Communicate: respond to enquiries, send updates, and customer support.
• Operations & safety: dminister accounts, troubleshoot, secure systems, detect/prevent fraud or misuse.
• Improve services & website: analytics, measuring performance, developing new offerings.
• Marketing: newsletters and offers (opt-in; you can unsubscribe anytime).
• Legal & compliance: record-keeping, regulatory requests, enforcing terms.
• Communicate: respond to enquiries, send updates, and customer support.
• Operations & safety: dminister accounts, troubleshoot, secure systems, detect/prevent fraud or misuse.
• Improve services & website: analytics, measuring performance, developing new offerings.
• Marketing: newsletters and offers (opt-in; you can unsubscribe anytime).
• Legal & compliance: record-keeping, regulatory requests, enforcing terms.
Cookies & Similar Technologies
• Necessary cookies: site functionality and security.
• Analytics cookies: traffic and performance
• Marketing pixels: social media ad platforms to reach interested audiences.
You can manage cookies in your browser. We respect platform-level Global Privacy Control (GPC) signals where applicable.
• Analytics cookies: traffic and performance
• Marketing pixels: social media ad platforms to reach interested audiences.
You can manage cookies in your browser. We respect platform-level Global Privacy Control (GPC) signals where applicable.
Sharing Your Information
• Service providers/processors: hosting, security, analytics, email, calendars, coaching platforms, payment gateways.
• Professional advisors: legal, accounting, compliance.
• Regulators or law enforcement: where required by law.
• Business transfer: in case of restructure or sale.
We do not sell personal information.
• Professional advisors: legal, accounting, compliance.
• Regulators or law enforcement: where required by law.
• Business transfer: in case of restructure or sale.
We do not sell personal information.
International Data Transfers
Your information may be stored or processed outside your country. We use appropriate safeguards consistent with POPIA transborder flows and GDPR (e.g., Standard Contractual Clauses) and industry best practices.
Security
• Access controls and least-privilege permission.
• Encryption in transit where applicable
• Regular reviews and monitoring
No method of transmission or storage is 100% secure. If a breach occurs, we will notify affected users and relevant authorities where required.
• Encryption in transit where applicable
• Regular reviews and monitoring
No method of transmission or storage is 100% secure. If a breach occurs, we will notify affected users and relevant authorities where required.
Data Retention
We keep personal information only as long as necessary to fulfil the purposes described, meet legal obligations, resolve disputes, and enforce agreements. Then we delete or de-identify data.
Your Privacy Rights
• Access and correction.
• Object to processing.
• Withdraw consent.
• Complain to the Information Regulator
To exercise any right: Email hello@madwolffitness.com with subject AIC – Privacy Rights Request.
• Object to processing.
• Withdraw consent.
• Complain to the Information Regulator
To exercise any right: Email hello@madwolffitness.com with subject AIC – Privacy Rights Request.
Children’s Information
Our services are designed for athletes aged 16+. We do not knowingly collect data from children under 16 without appropriate consent/authorization in line with applicable laws.
Social Media Interactions
When you engage with our profiles, your content is governed by both this policy and the platform’s privacy rules. Public comments may be visible to others. We moderate content for a respectful, safe community.
External Links
Our website and posts may link to external sites. Please review their privacy policies before sharing your data. We are not responsible for their practices.
Updates to This Policy
We may update this Privacy Policy from time to time. We will post changes on this page and update the effective date above. If changes materially affect your rights, we will provide additional notice.
Contact & Complaints
• Privacy enquiries/requests: hello@madwolffitness.com
• WhatsApp: +27 76 180 4858
• Information Regulator (South Africa): See official site for guidance and complaints.
• WhatsApp: +27 76 180 4858
• Information Regulator (South Africa): See official site for guidance and complaints.